Full time experienced litigation secretary and receptionist required

This position will require the employee to fulfil the role of receptionist at our firm as well as assist in the litigation department primarily but where necessary in the commercial department. Some of the responsibilities will include secretarial work for attorneys, answering phones, welcoming clients, organising meetings and travel, invoicing, chasing debtors, completing FICA processes etc.  We need an experienced person who can take control of administration and assist attorneys competently.

If you wish to apply for this position, you must:

• Have receptionist and litigation secretarial experience and relevant references as well as a Secretarial Diploma/Legal secretarial diploma/paralegal qualification
• Have passed matric comfortably and have your certificate available
• Have typing experience
• Have preparation, opening and maintenance of client files capability
• Be able to handle diary management and track messages
• Have an ability to prepare accounts/invoices for clients and prompt time capturing
• Be able to assist with Debtors
• Have FICA Admin focus and accuracy
• Be comfortable with liaising with clients, sheriffs, suppliers and attorneys
• Be able to work independently and as part of a team with good interpersonal skills
• Show initiative while working
• Have strong administrative and organisation skills
• Be focused and demonstrate attention to detail
• Have excellent written and verbal communication skills
• Have good telephone etiquette and answer calls efficiently and helpfully
• Have full working knowledge of all MS packages
• Have some Microsoft Excel experience
• Be comfortable with working with various tech products such as Xero, Dext, HR online programmes etc

Our office is in the Claremont CBD and salary is negotiable and commensurate with experience.

Apply with a covering letter, CV and all transcripts to nasreen@dmllaw.co.za